Changes between 09/20/26 - 09/27/26

Summary

Organizers can now invite competition officials who don't have an account yet — the system creates one and emails them a link to set their password. Bib numbers are no longer a one-shot affair: they can be regenerated as often as you need right up until the competition starts, and individual numbers can still be changed after that. Both organizers and scrutineers get a way to push a round's data back out to everyone's devices if a screen somewhere has fallen behind.

System

Interface Spacing

The extra spacing added across the site a couple of weeks ago has been rolled back, now that the clipped text it was working around has a proper fix. Screens return to their normal density.

Adding People to the Platform

There are now several ways someone can end up with an account — signing up themselves, being added by a studio, or being invited to officiate — and those paths have been brought together so they behave consistently. Studio accounts could already add dancers by name and email; organizers can now invite competition officials the same way.

Organizer

Features

Invite officials who aren't on the platform yet. Assigning officials works exactly as before: enter the person's email address. If no account matches, one is created with the right role, and an invitation email goes out with a link to set a password. That link is good for 30 minutes — if it expires, the recipient can request a fresh one from the sign-in page at any time.

A newly invited official starts with a placeholder name made from an adjective and a dance — "Feisty Waltz", "Snappy Rumba" — chosen so no two officials at your competition share one. It's a stand-in until they sign in and fill in their real name, so they're identifiable in the meantime rather than appearing as "Unknown".

Officials are shown as Last, First throughout, and anyone with a name still missing shows as "Unknown" in that position. The officials page now warns you when any official is missing a name, and tells you how many and in which roles — worth clearing up, since parts of the system rely on officials' full names. Let your officials know to expect the invitation and to complete their profile.
View round entries directly in the schedule. The competition schedule page now shows the entries in each heat, so you can check who's in a heat without leaving the page. Rounds carry their status, drag-and-drop is switched off for rounds that are settled, and the drag area no longer appears on schedule items that aren't heats.

Enhancement

Bib numbers can be regenerated. Previously a competition's bib numbers could be generated once and never again — meant to guard against accidental renumbering, but too strict in practice.

Now they can be regenerated as often as you need while the competition is in Pre-Registration, Open Registration, or Closed Registration. Numbers are drawn from the ranges you've set for amateurs, professionals and teams, so make sure each range has room; numbers go to solo dancers, the lead of each partnership, and teams.

Once the competition starts, bulk regeneration stops — by then the numbers are on running orders, on schedules, and on the dancers themselves. Individual numbers still change: a lead matched from the TBA queue mid-competition gets one, and a dancer whose number is lost or damaged can be given a new one. Either way the change follows them into their remaining heats. Heats already danced keep the old number, so the record of what happened stays intact.
Assign an adjudicator to a whole page of rounds at once. In the Round Adjudicator assignment grid, one click at the top of an adjudicator's column assigns or unassigns them across every round on the current page. Rounds that are settled are left alone.
Adjudicator names read consistently. The assignment grids show "Fowler, T." — their columns are too narrow for more — while the Adjudicator tabs on Event and Round detail, which have the room, show "Fowler, Tanya".
Resync Live Data. A new button on the Rounds overview re-sends the selected round's entries and dances to everyone's devices — adjudicators, deck captains, scrutineers, emcees and the live entry page. It's there for the rare case where a screen has fallen behind. The button stays disabled until you pick a round, and isn't available for settled rounds, since those no longer change.

Scrutineer

Enhancement

Resync Live Data is also available in the Round Control panel, working the same way: it re-sends the round's entries and dances to everyone's devices, and is disabled until an unsettled round is selected.

Studio

Enhancement

When adding a dancer, you can now tick a box to email them that their account was created. The email includes a link to set a password, so the dancer can sign in to the account you made for them.

Once signed in, they can use the platform like anyone else: form partnerships with dancers inside or outside your studio, enter competitions and events themselves, and take on official roles such as adjudicator, scrutineer or organizer. None of that ends your relationship with them — the account stays a managed one throughout.

Two things remain yours: their affiliation information, which you continue to manage, and the ability to enter them in events.

The one limit worth knowing: a studio can only enter a couple when it manages both dancers, since managing one of them isn't consent from the other. So if your dancer partners with someone outside your studio, that partnership is theirs to enter rather than yours. Partnerships between two of your own dancers are unaffected.

Public

Enhancement

The sign-in page now has a link to create an account.
Link colors on the Sign In, Create Account and Forgot Password pages have been updated.
The site footer now includes the company website.
UI elements across multiple pages have been updated.

Thank You

Special thanks to the organizers of Des Moines Dance Classic for their valuable feedback on system usability and scheduling.